Minutes+5.24.10

Justin Wong, //Internal Outreach Officer// Matthew Borger, //External// //Outreach Officer//
 * TESC Outreach Committee Meeting Minutes **
 * 5/24/2010, 6:30 PM – 7:30 PM | Jacobs Hall, Room 4309 **


 * 6:30 PM – 6:40 PM: General announcements**


 * **LAST COMMITTEE MEETING OF THIS SCHOOL YEAR! CELEBRATE BY GRABBING SOME FOOD!**
 * Discussion to have an outreach officer meeting sometime between now and next week – not sure if it is possible


 * 6:45 PM – 6:55 PM:** Matching funds for BMES’s Alcott Elementary School outreach event


 * Robert Amezquita speaks about the event.
 * Shows photos on Facebook
 * Pretty fun
 * Lots of involvement from the students
 * Vote on the request for matching funds, and approved! :)


 * 6:55 PM – 7:15 PM:** Finalizing new guidelines for matching funds


 * The committee has decided that changes are needed to the existing guidelines. This includes:
 * List other sources of funding (i.e. Associated Students) for the event
 * Must submit application 2 weeks before the event
 * Must submit proof of purchase receipts by the end of the quarter (+ presentation recommended)
 * The outreach chairs will determine the final decision on how matching funds will be allocated
 * No hardcopy, must be typed; combined with (2c) and (2d)
 * No longer “if approved”, (4a) Highly suggest org rep to do beforehand presentation at committee meeting, NOT GBM
 * (4b) Give a presentation post-event to Outreach committee


 * 7:15 PM – 7:30 PM:** New Outreach Initiatives


 * Lead-up project
 * Present to teachers and have them present to students
 * Venue size
 * Involve all students that are invited
 * Engineering Demo
 * Target elementary schools
 * Classroom demo hands-on, or a “broadway-style” production


 * 7:30 PM: Closing Remarks**


 * Signing up for the Book Drive! Contact justinkw@ucsd.edu to designate the day(s) and time(s) in which you would like to volunteer!
 * If an org member is dropping off books, make sure that member puts his/her name with org affiliation on a post-it note in the inside cover.
 * **ENJOY YOUR MEMORIAL DAY WEEKEND, AND GOOD LUCK ON FINALS!**