Engineering+Explorations+Logistics

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 * Engineering Explorations Logistics

What Needs To Be Done!!

 * Get labs for tours
 * Make up survey questions
 * Figure out all EXTERNAL details
 * Don't forget the homework!
 * Remember to collect plastic water bottles

Transportation

 * Individual rides to campus
 * Still need to coordinate where they will park and how to position volunteers to direct people to check in
 * Parking in Gilman Parking Structure
 * Volunteers wait outside the parking structure until some time (15 min?) after the event starts.

Venue

 * ~75 to 100 kids, we are figuring about 1 parent per kid on average so we will have to accommodate double that number
 * Update, 11/3: there are 108 signups, with 25-30 extra from Crawford, so expect around 250-300 attendees alone.
 * Event will be out in Warren Mall
 * Lunch/org fair in Warren Mall
 * Speakers/panelists in Warren Lecture Hall
 * Tours are around Warren
 * Design competition in Warren mall, parent panel in WLH.
 * Opening and closing speaking sessions will be in Warren Lecture Hall, unless larger room needed
 * Per person cost estimate ~ number of people x $7.00-8.00

Food

 * Breakfast
 * Costco muffins
 * Lunch - $720 goal (need enough to feed students, parents, voluenteers, and the people running the labs)
 * Hopefully less than $720, say around $400 for now.
 * Research price estimate!
 * Burger patties and buns(~300= 100+ kids, 110+ parents, 50+ voluenteers)
 * ~260 regular
 * ~40 vegan (kosher?)
 * Condiments
 * ketchup
 * mustard
 * relish?
 * Addons
 * Tomatoes
 * Lettuce
 * Drinks
 * Soda cans
 * coke/pepsi,
 * sprite/mountain dew
 * whichever is cheapest
 * Water- bottled
 * Utensils
 * Plates
 * Napkins
 * Cups(only if needed)
 * Ice
 * try to get from dining halls

Volunteers

 * Sign-in system to keep track of hours and include what org they are from for DECaF points
 * We need to put together a list of tasks/responsibilities for the volunteers

Speakers

 * We know Mrs. Handzel will be speaking at keynote
 * Look into other speakers for possible keynote or parent time during the design competition
 * Student panel
 * Moderator: Robert
 * Leilani
 * Josh
 * Kelly
 * Karen
 * Parent panel
 * Brian's dad
 * Sara's mom
 * Maria's mom
 * David's mom
 * Other possibilities: Josh's parents

Campus Orgs/Industry Tables

 * Orgs we have:
 * TIES
 * AIChE
 * TBP
 * ASME
 * AIAA
 * CSES
 * ISPE
 * BMES
 * IEEE
 * HKN
 * SHPE (can no longer table)
 * (SWE) (can no longer table)
 * (EWH) (not tabling)
 * COSMOS
 * SCSE
 * Talk to about org needs (electricity, chairs, etc.)
 * IEEE, AIChE, CSES, and TBP need electricity
 * Work out raffle ticket system so students get a ticket for participating in an orgs demo; at the end we will raffle off prizes and also mark the tickets somehow so we know what org they came from (we want statistics as to what was popular, etc.)
 * Note: feedback from the outreach officers' meeting. We should consider whether the tickets are homogeneous (every org hands out the same ticket, so that students could just do the same table over and over again for more of the same tickets), or somehow non-homogeneous (somehow promote diversity by handing out different tickets at each table, whose value as a whole is greater than the sum of its parts).
 * They also noted that if there's any event where we could test this out, it's this one. Remember that this hasn't been done before, so this is new for all of us.

Feedback System
We want to gather feedback on this event for the future. Some options include: Current plan:
 * Fill out survey in exchange for lunch
 * Email the participants afterwards an online survey to take
 * Parents can take a survey during their downtime
 * Industry and Speakers we want to speak with in person about feedback
 * Debrief orgs at a meeting after the event
 * Trade surveys for goodie bag, if we can get any.
 * For students: email afterwards. Probably won't get as many, but we don't want to inconvenience them after the event.
 * For parents: short survey to fill out after the parent panel.

News Coverage

 * Take pictures, lots of pictures
 * Need a photographer for the event
 * Get in contact with media, Jacobs school media, etc
 * Work out what to do about permission
 * Add to registration and email those already registered?
 * Provide model release forms at sign-in the day of event?
 * Disclaimer, notifying of all types of media present at event, included with event information packets?

Lab Tours
Possible Ideas Confirmed Labs The event will consist of a brief talk where the theory behind how holograms work, we show off some of our past holograms, and give a number of other relevant optics demos. We will also explain practical applications for holograms. Next will be the actaul recording phase, where we explain the optical setup used to record the holograms, then actually record and develop (in the dark room) several 3D images of objects picked out by the guests. During that time when we are developing the film we will also be taking q/a about holograms, optics in general, college life, etc, and do a couple other demos as well. including internal gravity wave and plume dynamic. The research has application to better understanding of the fluid and to natural building ventilation for sustainable building design and operation.
 * MAE 3rd floor design studio - Chris Cassidy
 * Cardiac Mechanics Research Group (McCulloch)
 * Fluid dynamics group (Linden)
 * Vascular molecular bioengineering (Chien)
 * Cartilage tissue engineering (Sah)
 * Biosensors (Gough)
 * SERF
 * CASS?
 * ME (Suraj)
 * Robotics (Ally)
 * SE labs
 * CSE 4th floor Automatic Cameraman with Evan Ettinger
 * Graduate project to create an interactive experience for the fourth floor lobby. This project uses facial and motion recognition to interact with you through cameras and microphones. The interface is displayed on large flat panel screens on the wall where you can record yourself and play some simple games.
 * CSE B260 Introduction to Programming with Scratch Demonstration by Undergraduates
 * Demonstration of simple programming using the Scratch interface. This program is actually used for a freshmen course at UCSD. You can create interactive images and be creative.
 * CSE Lobby, CSE8A art exhibit.
 * Art done with java by first year computer science students. They will be there to show off their work and explain what you can do with computer science and art as well as give their experiences as freshmen in computer science.
 * MAE 1st floor, loading dock, student projects
 * This is a collection of undergraduate projects including human powered submarines and retired battle bots. You can meet students who worked on these projects and witness the design process.
 * I thought this was the 3rd floor design studio? You are right, Justin. MAE3 Design studio
 * Pull from old documents
 * EBU1 Make a Hologram-(Justin)
 * Calit2, Star Cave
 * This lab focuses on scientific visualization (rendering of large data sets), parallel computing (parallel algorithms for high-performance computer graphics), human-computer interface (user interface design and evaluation), and digital cinema (4k video streaming)
 * i.e. visualizing Hurricane Isabel and ocean currents
 * PFBH Room 314, Cartilage Tissue Engineering (CTE) Lab
 * [Poster and description for volunteers] In the CTE Lab, the biological processes of cartilage is studied in terms of development & growth, aging, degeneration, repair, regeneration, & replacement. This is accomplished by examining the relationships between tissue metabolism, composition, biomechanics, and structure. The ultimate goal is improving clinical treatment, diagnosis, and prevention.
 * This lab tour will include a summary of the lab and presentation of the anatomy of a dissected cow knee (hands-on if desired)
 * Biosensors
 * [Poster] The Biosensors lab is devoted to quantitative analysis and control of metabolic processes. We develop practical methodology for accurately measuring tissue parameters in-vivo, as well for understanding the interaction between tissue and implanted devices. We seek to refine methods for governing tissue growth and development to maximize the effectiveness of Metabolically Active implanted Devices. The purpose of our research is to benefit patients with Diabetes and other disorders that can be aided by proper management of metabolites and to produce a closed loop solution for these patients.
 * One of the applications of the biosensors lab is in creating glucose sensors for diabetics
 * Rather than having to use traditional "prick" methods where diabetics inject themselves and check their glucose levels, these glucose sensors would be implanted into a person and continuously monitor blood glucose levels
 * This continuous monitoring would be much more reliable to changes in blood glucose than prick methods, and people would be able to adjust their diet/get medical attention when necessary rather than the next time they prick themselves
 * Fluid dynamics
 * Prof. Linden studies environmental flows in the ocean, atmosphere and in and around buildings. In his fluid dynamic laboratory, physical experiments are performed to study fluid behaviors and properties,
 * Prof. Linden studies environmental flows in the ocean, atmosphere and in and around buildings. In his fluid dynamic laboratory, physical experiments are performed to study fluid behaviors and properties,
 * Stem cell biology (Engler)
 * [Poster] Embryogenesis, the maturation of a small inner cell mass into tissues and then into organ systems that comprise a living organism, is a complex developmental process involving coordinated cues that direct cell behavior. Tissue engineering and regenerative medicine attempt to recapitulate that developmental process within an engineered scaffold, but with varying degrees of success to date.
 * Engler's biggest contribution to the field of stem cell field is in studying stem cell differentiation based on the different media that they grow on
 * Engler discovered that where stem cells grow is just as important as the "growth factors" used to stimulate their growth
 * Stiffer media induced stem cells to turn into stiffer materials (for example, bone)
 * softer media induced soft tissue differentiation (for example, muscle)
 * He also used gradients and discovered that stem cells migrate to their native (most comfortable) state
 * Biomaterials and Regenerative Medicine (Christman) PFBH 204
 * [Poster] The Christman lab is interested in multi-scale, interdisciplinary approaches for regenerative medicine and biomaterials, with a main focus on the treatment of myocardial infarction and heart failure. Current projects include the development of biomaterials for preventing heart failure following a myocardial infarction, injectable polymers for in situ regeneration of the myocardium, and multi-scale surface patterning for directing cell differentiation. Projects involve a variety of approaches and tools including polymer chemistry, stem cells, nanotechnology, mechanics, cell biology, and imaging.
 * Traditionally, people have been thinking that just by injecting stem cells into heart attack patients at the sites where myocardial infarction occurs (where there are dead heart cells) that that would cure the problem
 * However, this kind of injection of stem cells has not traditionally worked - as shown by Engler's lab, if stem cells grow on harder media (such as the dead heart cells after myocardial infarction) they will turn into stiffer cells (such as bone! on a heart, which is not good)
 * Christman works on regenerative medicine/biomaterials that will help in encouraging stem cells to grow well and grow into the right kind of cells
 * Specifically, she plans on creating a polymer that can be wrapped around the heart (a matrix), which heart cells can subsequently grow on

Route Preference System: As far as times go we have 90 minutes allocated to labs.
 * Impossible to accommodate all first choices
 * Diversify labs presented on each tour route?
 * Specific focus for each tour route (mechanical, chemical, etc.)?
 * People pick routes at sign-in day of event (on a first come, first serve basis)?
 * Sticker/group number differentiates groups.
 * Can make duplicates of popular routes by switching order of labs on route
 * When people check in -- have a list of lab routes, have a cap on each.
 * 3 labs per route, 20 min for each with 10 minutes for traveling between
 * We have 7 labs currently, but are hoping for more like 15. If there are 300 people, and we want 20 people in a group, we will need that many.

Student Panel Questions **
 * Panels Moderators


 * College life
 * Classes
 * Extracurriculars (orgs)
 * Orgs, parties, dances, student govt, etc
 * Social life
 * Academic rigor
 * first year classes, what it takes to be an engineer
 * the college system
 * Dorm life
 * necessities, what to AVOID bringing, what TO bring
 * how to avoid conflict
 * Getting in
 * Admissions process
 * requirements, recommendations, what to do beforehand
 * Social life outside of UCSD
 * beach (La Jolla Shores, Blacks Beach)
 * PB
 * Downtown La Jolla
 * Orgs


 * Student Panel Questions:**
 * College Preparation
 * What is the average SAT score/GPA of admitted students?
 * What is the structure of the essay section of the application?
 * What is important in extracurricular activities? (well-rounded, focus, quantity, etc.)
 * What is the difference between the six colleges? Which college is for engineers?
 * Student Life
 * Where did you find your close group of friends?
 * What are the research opportunities like at UCSD? Share an exciting research experience.
 * What percentage of UCSD graduates are hired right out of college? What is the average starting salary?
 * Is it possible to get a single room your first year?
 * What is it like to adjust to living on campus?

Parent Panel
 * The boring and scary things that parents unfortunately have to deal with
 * Financial aid
 * Affording a UC education
 * Grants, scholarships before getting in
 * Grants, scholarships, aid AFTER getting in
 * Dealing with kid being away from home
 * How often to call/text/email/(facebook?)
 * When kids SHOULD come back
 * Keeping kids room available (at least for first year so they have a space)
 * NOT get scared about what kids will be doing
 * How to prepare for going to college
 * Shopping necessities
 * What is REALLY essential
 * How to deal with the financial strain of shopping spree





Event Schedule (10am to 3pm)
9:00am Volunteers meet and setup 9:30am Students arrive and checkin/Breakfast 10:00am General address/keynote 10:30am Lab Tours 10:40am - 11:00am Rotation 1 11:10am - 11:30am Rotation 2 11:40am - 12:00pm Rotation 3 12:05pm Lunch/Org Fair 1:00pm Admissions/COSMOS Speaker 1:30pm Student Panel 1:50pm Design competition/Parent Panel 2:50pm Closing