Tasks

Once again, welcome to TESC Outreach! If you can't make our meetings, don't worry -- much outreach magic happens outside of the committee meeting! Just check this page for a list and description of tasks that you can work on. These will usually be updated weekly, right after our meeting. Please sign your name when you make an edit, so we know who's doing what! -- Justin Huang

[Everyone]: Join the outreach officers for dinner at Round Table to join in a discussion on the future of outreach, Wednesday at 6:00 pm. [Everyone]: Think about what changes or improvements you'd like to see in TESC Outreach in the future. We will discuss ideas at a future committee meeting. [Everyone]: Speak with Justin & Maria if you're interested in running for a board position, or just apply by filling out the application: [|tesc.ucsd.edu/documents/board_application.docx]
 * Spring 2010**
 * Week 2**
 * General**

[Tabling ideas group]: Put together a list of cool experiments that you think would be good tabling demos at outreach events such as Engineering Explorations, Enspire, San Diego Science Festival, etc.
 * Tabling ideas**

[Everyone]: If you'd like to be a student panelists at GDO, let Justin and Maria know (justinhuang@ucsd.edu and mcardona@ucsd.edu). You must be available from 11:30 am - 12:30 pm on April 24th, 2010.
 * Girls Day Out**

[Allan]: Work on top sections: Event schedule, Event features [Justin H]: Work on bottom sections: Volunteers, Evaluation, Photo gallery
 * Enspire report**

There was no meeting first week.
 * Week 1**

Oops, we forgot to update the page this week.
 * Winter 2010**
 * Week 10**

San Diego Science Festival** Allen's plan:
 * Week 9
 * 1) Brute force
 * 2) Two wires come from the speaker, lead to a circuit board that produces power and signal.
 * 3) Audio and power go into circuit
 * 4) Old school
 * 5) Speaker plugs into a home theater system
 * 6) Home theaters are expensive, see if we can borrow
 * 7) Maybe search on [|surplus.ucsd.edu]

For the speaker: the speaker's on a base, with the cone on bottom. Actual moving part is inside a plastic part, with ridges on the side. Attach a ring to the moving piece that acts as a riser. The ring will also be the mount for the dish.

Speakers
 * Girls' Day Out**
 * Contact Jim Hollan, professor from CogSci. Justin heard him speak and he has amazing videos that show how cool engineering is.
 * Laura Stevens again?

[Laura] - Write up implementation section. [Kelly] - Implementation section. [Robert] - Evaluation section [Everyone + Justin] - media section
 * Post-Enspire Report**
 * Schedule of events
 * Campus resources (labs, rooms, catering, tech, profs)
 * SPACES program aspects (see page 4 of the [|handbook])
 * Stakeholders section
 * # of participants by categories
 * Did we meet expected #?
 * What went well? (plus)
 * What needs improvement? (minus)
 * What needs to change? (delta)
 * Find +/-/deltas here
 * 15 photographs + descriptions for each one. Find pictures in Dropbox.
 * Include student program.

Sort through [|Steve Spangler Science] videos and write up summaries of ones that would be good for tabling orgs.
 * Science experiments demos**

Oops, we forgot to update the page this week. There weren't really any tasks assigned, anyway.
 * Week 8**

There was no committee meeting 7th week, due to E-Week. Good job with Enspire 2010!
 * Week 7**

Logistics** Maria - Get CASS lab information
 * Week 6

Everyone - a Dropbox folder called "Enspire 2010" was shared with everyone in the committee. If you were not shared on this document and would like to help, please email Justin (justinhuang@ucsd.edu). Below is a list of documents that need to be made, and what work currently needs to be done on them:

Specification: A one-page document that includes the event agenda, phone numbers for Justin H, Maria, Karen, Justin W, Allan, and Emi, and possibly a map of the majors areas of the event (tour routes, PC East/West Ballrooms, Lyman Avenue, guest parking at Gilman Parking Structure, Warren Mall)
 * Enspire 2010 general volunteer info sheet** (doc)

What needs to be done: Need to upload to Dropbox, fill out any missing content.

Specification: A detailed packet for group leaders that includes all the information in the general volunteer info sheet, plus campus tours routes, campus tour descriptions, an agenda that tells them where they will be at each rotation, a description of the lab they will be going to, maps of the campus tour and lab, and talking points in case it is too silent.
 * Enspire 2010 group leader packet** (doc)

What needs to be done: Google Doc packet needs to be made into a Word document, nicely formatted, fleshed out, and uploaded to Dropbox.

Specification: A list of labs, along with a contact name for each lab, the phone number for every contact, and the room number/location description for each lab. For each lab, there should also be a list of which group is supposed to be at the lab during each rotation. Also, there should be some blanks by each lab where we write in the name and phone numbers of any lab ambassadors we send to the labs. The blanks can also be used for a lab photographer.
 * Enspire 2010 lab tours** (doc)

What needs to be done: Not all labs have contact phones or room locations, which is a big problem. No blanks for the lab ambassadors are in the current document. There is no schedule that tells us which group is supposed to be at the lab during each rotation.

Specification: A map and description of each campus tour (routes available on Dropbox, "Enspire 2010 tour routes.pdf"). There should be some fun facts about each destination to help the group leaders talk about UCSD.
 * Enspire 2010 campus tours** (doc)

What needs to be done: There are campus tour routes, but no campus tour document. There are no descriptions of each destination, and there is no schedule of which groups should be doing which route during each rotation. When the document is made, it needs to be uploaded to Dropbox.

Specification: There should be a list of all the groups, who the group leader is for each, what the group leader's phone number is, and what each group is doing during each rotation. There should also be space for special notes that may come up the day of the event.
 * Enspire 2010 group leader roster** (doc)

What needs to be done: Group leaders need to be figured out, document needs to be created, uploaded to Dropbox.

Specification: A master document that has a complete outline of all volunteer tasks that needs to be done at every point in the event. Each part of the agenda has its own page, with a list of tasks that need to be done at that time (including setup for upcoming parts of the agenda). There should also be a list of special volunteer roles that must be filled, including space for their phone number.
 * Enspire 2010 volunteer coordinator packet** (doc)

What needs to be done: The tasks need to be fleshed out for each page. The special volunteer list also needs to be fleshed out.

Specification: A spreadsheet of all the volunteer first names, last names, phone number, estimated time in, estimated time out, group leader/not group leader, and org. Also, there should be a notes column where we can put in special notes about each volunteer. It should be in a table format where each column is sortable. This is useful, for example, when trying to look up an unfamiliar phone number.
 * Enspire 2010 volunteers roster** (xls)

What needs to be done: The spreadsheet needs to be made and uploaded to Dropbox.

Specification: A horizontal two-fold page that has a pretty cover page, introduction, thanks, and agenda for all the students.
 * Enspire 2010 student program** (doc)

What needs to be done: This document is complete. If any new labs or sponsors sign up, we'll update it.

Specification: A one page description of the rules and materials for the design competition that will be given to the student. Also includes trivia questions for students who aren't working on the design competition project.
 * Enspire 2010 design competition student handout** (doc)

What needs to be done: The information needs to be uploaded onto Dropbox.

Specification: A one page description of the rules and scoring system for the judges. Should include an easy way to compare scores to determine a winner. Should also include an area for a judge to mark a design as creative, as well as a small rationale for it.
 * Enspire 2010 design competition judging rubric** (doc)

What needs to be done: The information needs to be uploaded onto Dropbox.

Specification: A short presentation that explains the rules of the design competition.
 * Enspire 2010 design competition explanatory slides** (ppt)

What needs to be done: The presentation needs to be uploaded onto Dropbox.

Oops, we forgot to update the page this week. Tasks were assigned in-meeting.
 * Week 5**

Logistics
 * Week 4**
 * 1) Speakers
 * 2) [Robert]: Email Prof. Shakar Subramaniam
 * 3) [Laura]: Talk to Prof. Joe Pasquale, emphasize we are already searching for another speaker.
 * 4) Labs
 * 5) [Matt]: Figure out if ACS accounts still work from EE for CSES lab. Figure out if we can get CSE B220 reserved.
 * 6) [Justin]: Ask about StarCAVE cost sharing.
 * 7) [Justin]: Get update from Machine Perception Laboratory
 * 8) **Update:** The researcher is out of town that week, but she's asked the rest of her lab to see who's interested.
 * 9) [Leilani & Laura]: Come up with a math lab.
 * 10) [Justin & Maria]: Ask TESC board members about labs.
 * 11) [Justin & Maria + any other takers]: Ask ASME and SAE about doing org lab tours.
 * 12) [Murray / Kelli]: Contact Cartilage Tissue Engineering lab.
 * 13) Media
 * 14) [Murray / any other takers]: Remind Daniel Kane about Jacobs School media coverage of Enspire, request footage of design competition, lab tours, and interviews with participants and teachers.
 * 15) [Elle / Justin]: Who's supposed to contact the Union Tribune?
 * 16) [Elle]: Follow up with Channels 6, 8, 9, 10?
 * 17) Departmental flyers
 * 18) [Matt]: CSE
 * 19) [Elle]: MAE
 * 20) [Laura]: ECE
 * 21) Got a few, need to make photocopies
 * 22) [Murray]: BENG
 * 23) Need to remind department, might get 450 copies made for us
 * 24) [Maria]: Nano & SE
 * 25) Structural has no flyers.
 * 26) Volunteer packets
 * 27) [Everyone] fill out the Google Doc according to the outline. If you're not on the Google Doc and would like to help work on the volunteer packet, then email Laura (lcblum@ucsd.edu).

Oops, we forgot to update the page this week. Tasks were assigned in-meeting.
 * Week 3**


 * Week 2**
 * 1) Logistics
 * 2) Speakers (contact one at a time, in this order). If you aren't comfortable contacting them yourself, just draft the email and send it to Justin.
 * 3) [Leilani]: Prof. Laura Stevens
 * 4) [Robert]: Prof. Shankar Subramaniam
 * 5) [Justin]: Prof. Emeritus Sally Ride
 * 6) Labs
 * 7) [Logistics team, Elle?]: forward lab email you drafted to Justin
 * 8) [Everyone] Visit your profs to see if they'd be interested in hosting a lab
 * 9) [Justin]: Send out a blurb for people to use as a starting point
 * 10) [Justin]: Look into StarCAVE tour fee waivers
 * 11) [Laura]: Look into CASS lab, if possible
 * 12) [Laura, Leilani]: Think about a possible math-related lab
 * 13) [Murray]: Look into CTE lab, if possible
 * 14) Media
 * 15) [Elle]: Contact TV news, channels 6, 8, 9, 10.
 * 16) [Murray]: Draft an email / contact Daniel Kane for Jacobs School media
 * 17) [Logistics, Laura?]: Contact Union Tribune
 * 18) Design competition
 * 19) [Design competition team]: Think about ways to make the design competition have a sustainable theme
 * 20) [Design competition team]: Figure out sustainable materials
 * 21) [Design competition team]: Shopping trip for materials, sign up if interested
 * 22) Volunteers
 * 23) [Volunteers team]: Add in times to finalized volunteer tasks
 * 24) [Volunteers team]: Work on details for volunteer orientation
 * 25) [Volunteers team]: Hand out lollipops during 6th week to recruit volunteers, sign up if interested
 * 26) Comment: maybe sooner, like 4th or 5th week? (Justin)

Oops, we forgot to update this page this week.
 * Week 1**

Week 10**
 * Fall 2009
 * || Monday || Tuesday || Wednesday || Thursday || Friday ||
 * 8 AM Setup || Maria || Karen || Emi || Emi || Maria ||
 * 3 PM Scanning and Boxing || Justin W || Renato || Maria || Murray || Matthew ||
 * || Matthew || Justin W || Emi || Matthew || Murray ||
 * ||  || Matthew ||   || Emi || Maria ||
 * ||  || Maria ||   ||   || Emi ||
 * ||  || Emi ||   ||   ||   ||

Week 9
 * 1) [//Everyone//] Look at the t-shirt designs, and think about which is your favorite!
 * 2) Design 1 [[|front]] [[|back]]
 * 3) Final front: [[image:outreach_allan.png width="227" height="107"]]
 * 4) Design 2 [[|design]]
 * 5) Design 3 front] back]
 * 6) [//Everyone//] Fill out the [|doodle] for next quarter's committee meeting time!


 * [//Everyone//] Final call for San Diego Science Fair ideas!
 * 1) Current ideas: origami (Lei), oobleck monsters (Justin)
 * [//Everyone//] See if you can get any lab contacts for Girls' Day Out or Envision.
 * [//Everyone//] Fill out the [|EE volunteer survey] if you haven't already.

Oops, we forgot to update this page this week.
 * Week 8**

Oops, we forgot to update this page this week.
 * Week 7**


 * Week 6**
 * 1) [//Logistics//] (work on the logistics page)
 * 2) Work on lab descriptions (available on the logistics page).
 * 3) Work on final agenda descriptions (available on the logistics page).
 * 4) Maps of tour routes - think about what groups to split labs into
 * 5) Come up with survey questions to email out to attendees, parent survey questions.
 * 6) Come up with prize ideas for the org fair (with tickets).
 * 7) Probably something cheap like pens, since lots of people will probably be participating, and anyone can accumulate tickets. --Justin
 * 8) Think about calculating costs for the food, confirm that it's cheaper than pizza.
 * 9) Come up with seed questions for student and parent panels.
 * 10) Shopping run (next week) list:
 * 11) Nametags
 * 12) Food
 * 13) Tablecloths
 * 14) Prizes
 * 15) [Others here]
 * 16) [//Volunteers//] (work on the volunteers page)
 * 17) Finalize gantt chart
 * 18) Finish volunteer packets
 * 19) Separate versions for group leaders and non-group leaders
 * 20) Group leaders need descriptions of areas their visiting, including UCSD landmarks, stuff to talk about with their group.
 * 21) Non-group leaders need descriptions of tasks so that a volunteer coordinator can assign them a task without needing to explain it in gory detail.
 * 22) Both should have contact info for all the volunteer coordinators and Maria & Justin
 * 23) Finish agenda for volunteer meeting
 * 24) Will group leaders get a walking tour of all the labs (maybe after the meeting)?
 * 25) Think about how the volunteer coordinators will work
 * 26) [//Design competition//] (work on design competition page)
 * 27) Come up with an agenda that describes what's going on each minute
 * 28) Come up with a presentation that explains the activity after the panelists speak
 * 29) Come up with a layout for the design competition in Warren mall
 * 30) Think about what parents will do after the panel is over (are they just watching)?
 * 31) Come up with judging criteria for the judges to have
 * 32) Do you have all the materials you need (stopwatches, access to water, group materials)?
 * 33) Come up with reference sheets that explain the activity again for each group to have
 * 34) [//Everyone//]
 * 35) Sign up to volunteer if you haven't already on the [|TESC Outreach volunteers page].
 * 36) The end of the quarter will be here before you know it! Two things need to be finished by then:
 * 37) Ideas for San Diego Science Fair
 * 38) T-shirt designs. They don't need to be electronic, just any doodles will do!
 * 39) [//Local students//] If your parent can make it to Engineering Explorations, we'd love to have them on the parent panel! Let Maria & Justin know.


 * Week 5**
 * 1) [//Everyone//]: As usual, post t-shirt or San Diego Science Festival ideas here!
 * 2) [//Everyone//]: See the [|final agenda for EE 2009].


 * Week 4**
 * 1) [//Everyone//]
 * 2) Post on the jokes page to 1) make Justin and Maria laugh, 2) make everyone else laugh, and 3) earn a delicious treat!
 * 3) Ideas for San Diego Science Festival and committee t-shirts.
 * 4) Design Competition
 * 5) Logistics
 * 6) See the [|logistics subcommittee tasks] document.
 * 7) Publicity
 * 8) Speakers
 * 9) Volunteers


 * Week 3**
 * 1) [//Everyone//]:
 * 2) Keep the t-shirt designs and San Diego Science Festival demonstration ideas coming!
 * 3) View the[| tentative EE 2009 agenda] (emailed to you, or scroll down to documents on our committee website).
 * 4) [//Publicity//]: Continue sending out the emails to the schools you were assigned. If you have any questions, don't hesitate to contact me. Also, forward me any new contact information you stumble upon.
 * 5) [//Design competition//]: Collect junk so you can start testing the boats and figure out how best to run the design competition at Engineering Explorations.
 * 6) [//Volunteers//]:
 * 7) Update the page of volunteer tasks with possible tasks for both those who can be there for the whole event, and those who are only volunteering for a little while.
 * 8) We will come up with a detailed [|Gantt chart] in the upcoming weeks (link to wikipedia description at left).
 * 9) [//Carmen//]: devise an email to send out to TESC members asking for volunteers.
 * 10) [//Logistics and Speakers//]: Elle and Robert, don't forget to contact COSMOS and Admissions. Continue thinking of a good keynote speaker and layout of the event.


 * 1) [//Those who couldn't make the meeting//] **Introduce yourself**: If you weren't at the meeting today, but plan on helping outreach out, go ahead and state your name below, with perhaps a little bit about yourself.
 * 2) Example: Justin Huang, CSE, 2nd year. Also an outreach officer in CSES :).
 * 3) Robert Amezquita, BTEC, 2nd year. Outreach officer for BMES and looking forward to working more with TESC!
 * 4) [//Everyone//] **Come up with demo ideas for the San Diego Science Festival**: The [|San Diego Science Festival] expo day is March 27, 2010, and we'd like to bring TESC out there for the first time! Other orgs have been out there -- for example, HKN was there with miniature robots that ran on electric toothbrush motors. You can watch a video about SDSF in this [|Jacobs School news release] to see what it's like.
 * []
 * 1) [//Everyone//] **Join a subcommittee for Engineering Explorations:** We're setting up the following subcommittees for Engineering Explorations. Each will play an important role in making the event run!
 * Design Competition: Come up with a compelling and fun hands-on activity for students to do.
 * Havonid
 * Don
 * Renato
 * Karen
 * Logistics: Organize tours, groups, food, and our battle plan for the event.
 * Danielle
 * Laura
 * Matthew
 * Amer
 * Anna G
 * Germaine
 * Justin W
 * Publicity: Tell schools and the media about our event!
 * Anna G
 * Germaine
 * Kristina
 * Camille
 * Speakers: Find and contact faculty and Jacobs School keynote speakers, as well as students and parents to be panelists.
 * Zhe
 * Lei
 * Robert
 * Volunteers: Round up and organize tasks for student volunteers at the event.
 * Renato
 * Anna S
 * Carmen
 * Justin W
 * 1) [//Everyone//] **Submit your designs for the Outreach Committee T-shirt!**
 * 2) Courtesy of Allan Chan:
 * 3) [[image:tshirt1-front.jpg width="270" height="270" link="http://tesc.ucsd.edu/images/committees/outreach/tshirt1-front.jpg"]][[image:tshirt1-front2.jpg width="258" height="258" link="http://tesc.ucsd.edu/images/committees/outreach/tshirt1-back.jpg"]]