Girls'+Day+Out+volunteer+tasks

Volunteer Tasks

***For EBU1-4515 and EBU1-B552, get a TESC board member who has a code**
· Bring TESC tablecloth from EBU1-4515 · Set up a table and 2 chairs in the PC East ballroom lobby for check-in, with TESC tablecloth and SPAWAR banners o Keep people at check-in table until noon · Set aside packets for all group leaders o Make sure they have: leader packet, map, agenda, icebreaker questions, and surveys · Prepare check-in table o Check-in for girls and parents o Check-in for volunteers (computer) o Prepare all nametags · Walk-through of routes o All leaders follow Maria for a walk-through of the tour o Make sure both labs are open and ready to go · Mark out the route for guests o Bring 3 A-frames from EBU1-4515 § Set them up along the way from Gilman Parking to PC East Ballroom · 1 next to the Northernmost entrance to Gilman parking · 2 by the bollards by SERF · 3 by the PC East stairs o Bring balloons and nylon string from EBU1-4515 o Blow up balloons with helium (talk to Zodd) § Tie the balloons to the A-frames and along the way from Gilman parking to PC East ballroom · Prepare PC East ballroom and John Muir room o Assist SPAWAR in getting the demonstrations ready in John Muir room § Put plastic tablecloths on tables, bring from EBU1-B552 o Make sure projector is ready to go o Set up 2 tables in the back of the ballroom for UCSD catering o Make sure table is set up in front of the stage for panel § Place a sheet of starter questions on the table · Have volunteers along the way to lead the attendees in the right direction – send pairs of UCSD students, rotating, to lead · They can’t park in disabled or “A permit 24/7” spots · We will NOT be liable for parking tickets · Sign girls and parents in, give them a nametag, tell them to sit in the ballroom · Org demos o Help orgs get set up § For CSES: bring extension cord from EBU1-B552 · Mingle! · Leaders line up along the wall o Hold up folders with numbers · Help girls find their groups · Collect all A-frames and balloons · Make sure all panelists are ready · Ask questions · Help attendees find location · Make sure no one runs away · Break down check-in table o Take tablecloth back to EBU1-4515 o Give all check-in materials to Maria o Leave the volunteer sign-in sheets taped to the ballroom entrance · Keep people in a line o Have lunch controllers: make sure everyone getting food has a Girls’ Day Out nametag o Hand out cups and plates to accelerate the line o Let the guests eat first! · Take a pizza and a few drinks to each lab · Parents go on campus tours o Help parents find their group leaders, lined up against the wall · Fold up tables used by catering · Prepare the bags for handing out · Help SPAWAR and orgs clean up the John Muir room; all tables and chairs are as they were in the morning · Collect all surveys · Collect all leader packets · Have volunteers escort parents and girls back to Gilman parking · Leave the tables and chairs in the PC ballroom the way they were in the morning · Return all supplies to EBU1 · Give all check-in materials and surveys to Maria · Help SPAWAR put away demonstrations and clear John Muir room · Clean up ballroom – lunch leftovers, trash, et cetera.
 * Time Event Location**
 * 9:00-9:30 Setup PC East Ballroom**
 * 9:30-10:30 Attendees arrive PC East Ballroom**
 * 10:30-10:40 Welcome-TESC and SSC Pacific PC East Ballroom**
 * 10:40-11:05 Keynote** ** [M1] ** **PC East Ballroom**
 * 11:05-11:10 Student Ice-Breaker PC East Ballroom**
 * 11:10-12:00 Student Rotations (Campus Tour or STEM Activities) UCSD campus/John Muir room**
 * 12:00- 12:10 Group Photo PC stairs**
 * 12:10-12:40 Lunch PC East Ballroom**
 * 12:40-1:30 Student Rotations (Campus Tour or STEM Activities) UCSD campus/John Muir room**
 * 1:30-1:45 TESC Presentation PC East Ballroom**
 * 1:45-2:00 Closing Remarks PC East Ballroom**

1-21-2010 Meeting Conversation Topics: - Don't point and yell - Be stern - Establish yourself an authority figure but not a hardass - Engage yourself in their conversation - Talk about something fun but pertinent (not boys) - Movies lead to special effects Talking points - Movies - What did you do last weekend - new apple products Giving t shirts and entering - Introduce yourself get to know your group - Have one person at each table
 * Roudy kids
 * Clicky kids
 * Quiet kids
 * Distracted

Travel Time - Campus Fun facts about Geisel
 * What movie was Geisel in

What this week
 * Script (how to present at volunteer orientation)
 * Do not talk about significant others
 * Do not be on cell phone

Index cards <-- Information

=Thanks for making another TESC Outreach event happen!=

 [M1] SPAWAR