Enspire+logistics

=ENSPIRE 2010 LOGISTICS:=

//"The line between disorder and order lies in logistics." - Sun Tzu//

Need: list of labs (descriptions) list of orgs (descriptions) Packets: Maria, Justin, volunteer coordinators; if in doubt, send them where?
 * NOTE: Action items are in RED.

DEPARTMENTAL FLYERS:**
 * CS: Matt
 * Elle: MAE
 * Laura: ECE - got a few, they were not very helpful
 * Murray: BENG
 * Maria: Nano and SE

Confirmed >> >> There will also be a speckle eye test -- spread out a laser onto a diffuse piece of paper so that the viewers can see small speckles. As the viewer moves, the speckles appear to "move" either the same or the opposite way, depending on the viewer's vision (nearsighted or far sighted). This can be done outdoors but is more clear in a darker environment. >> >> A projector will be playing a video and displaying slides. We will be showing off some of the cool programs 8A is doing, and also how we help people find bugs. (Our booth won't be THAT interesting, but we will have some cool videos to show :D )
 * TABLING**
 * SWE
 * Dry ice experiments and balancing nails.
 * Needs: two orange home depot buckets.
 * CSES
 * Multitouch table, other student projects
 * Needs: electricity
 * NSBE
 * AIChE
 * Dry ice ice cream!
 * No special needs listed.
 * AIAA (water rockets -- place in patio)
 * IEEE
 * Pull music out of the ether with your bare hands! A Theremin is an instrument that uses your hand as a variable capacitor in a radio frequency oscillator to create tones in the audio frequency range. All of IEEE's robots will also be on display, and if you're lucky you might get to drive one!
 * Needs: Electricity
 * SPAWAR
 * Needs: electrical power
 * 3 tables of science demonstrations
 * COSMOS
 * TBP
 * NAVAIR
 * Photonics
 * Showcase of holograms of various different forms (some that need single-color LEDs for viewing, others that can be viewed under white light) discuss the differences between them and differences between the holograms and photograph, and some real-world applications.
 * Needs: Electricity
 * SCSE
 * ASME
 * SAGE
 * Needs: electricity

Awaiting written confirmation
 * BMES

Declined
 * ISPE
 * IDEA

Week 1: Labs, speakers --> Brainstorm ideas for labs/speakers to contact Week 2: Labs, speakers --> Draft emails, contact chosen labs/speakers Week 3: Media --> Brainstorm media outlets to contact, draft emails Week 4: Catch-up --> Complete tasks not completed in previous weeks Week 5: Campus tours --> Decide on tour routes, number of routes, etc. Week 6: Schedule --> Finalize schedule, other misc. tasks Week 7: Enspire! Wednesday, Feb. 17th (8:00am - 2:00pm)
 * TIMELINE** (tentative)

8:00 AM – 9:00 AM: Setup and arrival of students 9:00 AM – 9:15 AM: Opening remarks and keynote speaker 9:25 AM – 9:55 AM: Rotation 1 (Lab, Campus tour, Org fair) 10:00 AM – 10:30 AM: Rotation 2 (Lab, Campus tour, Org fair) 10:35 AM – 11:05 AM: Rotation 3 (Lab, Campus tour, Org fair) 11:05 AM - 11:30 AM: Photo shoot 11:30 AM – 12:00 PM: Lunch 12:00 PM – 1:00 PM: Design competition 1:00 PM – 1:15 PM: Keynote speaker 1:15 PM - 1:30 PM: Closing remarks and awards. 1:30 PM – 2:00 PM: Students leave and clean-up
 * SCHEDULE**
 * Rotation scheme
 * How many groups, how many rotations, etc.

The keynote speakers for Enspire 2010 will be:
 * SPEAKERS**
 * Morning (9:00 - 9:15 am):** Professor Laura Stevens, Ph. D, from the Department of Mathematics
 * Afternoon (1:00 - 1:15 pm):** Professor Adam J. Engler, Ph.D, from the Department of Bioengineering.

1. Who are speakers you might like to see?
 * Prof. Laura Stevens <-- Leilani
 * Prof. Shakar Subramaniam <-- Robert
 * Prof. Joe Pasquale <-- Laura or Leilani
 * Dr. Maurizio Seracini (but most likely he is in Florence)
 * Sally Ride <-- Justin H.
 * Irwin/Paul Jacobs
 * TIES professor
 * Industry professional
 * QUALCOMM
 * Contact friends who are doing/have done internships to see if anyone from their companies would be willing to speak
 * Back-ups: Dean, Justin/Maria/Stephan

2. What labs could we get for tours? Is there a new approach we could take to get more labs involved?
 * LABS**
 * Labs - status unknown
 * Concrete canoe
 * Confirmed labs
 * Stem cell biology
 * CASS: X-ray Astronomy Lab
 * BYOW: Matt - need reserve room, ask Prof. Simon, try passwords
 * Math Lab: Laura and Leilani - need to reserve room
 * SAE student projects
 * Christopher Cassidy, ccassidy@ucsd.edu EBUII 315,(the third floor) MAE Design Studio: The design studio is where engineers take their from computer or napkin sketch and make mock up prototype. It is fully equipped with tools an d machines including a powerful laser cam plastic cutter. Prototype testing and redesigning happens here also.
 * High Energy Physics, Igor Sfiligoi


 * Thomas Chalfant, tchalfant@ucsd.edu EBUII B-35,(The basement of EBUII) MAE machine shop: The machine shop houses industrial standard machinery that engineers use to make raw materials into designed objects. This is where imagination becomes reality. Everyone must wear safety goggle.


 * contact me, Zhe Wen, zwen@ucsd.edu (go down the basement, through the hallway, and go around to the back of the building, near the loading dock) ASME project cage: the project cage is where ASME students build killer battle bot and human powered submarines.


 * Nick Busan, nbusan@ucsd.edu EBUII 123,(first floor on the left side when entering from the arch) MAE Senior Design Lab: The senior design lab hosts scientific equipments such as wind tunnels and shake tables. Engineers here put different designs to test and record experiment data such as aerodynamic parameters for analysis.


 * NSBE
 * Research on African slums, involves programming plots for the students to play with.
 * AIAA water rockets


 * Labs not available
 * CSE 8A art exhibit
 * Evan Ettinger
 * Holography lab
 * Machine Perception lab
 * Cartilage Tissue Engineering
 * Englekirk
 * Powell
 * What new labs would we like to see at Enspire?
 * **McKittrick (luminescent materials) <-- Elle**
 * **CASS <-- Laura**
 * Labs facilitated by orgs
 * CSES
 * ASME
 * More CS!
 * ** Look into accounts, cost estimate, etc. <-- Matt **
 * ** More math! <-- Laura and Leilani **
 * We're working on it :)
 * What labs would we like to see return?
 * Calit2 (Starcave)
 * Possible new strategy for approaching labs about outreach events
 * Everyone asks their own prof, with blurb as a starting point

3. How can we get local news media to come and do a story about Enspire? What other media could we do?
 * MEDIA/SPONSORS**
 * **Jacobs School (Daniel Kane) <-- Murray**
 * **Union Tribune (signonsandiego.com) <-- Elle?**
 * Local news
 * **Connection at KUSI <-- Josh**
 * **Channels 6, 8, 9 (KUSI), 10 <-- Elle**
 * Mention other stations we're contacting to induce competition

4. How can we incentivize companies to sponsor us?
 * Names of sponsors on back of Enspire shirts
 * Company swag and info in gift bags
 * Company table or demo at the org fair
 * Interviews
 * Interview in front of each company's banner
 * Create a step and repeat (those backdrops for photos at premieres) with sponsor names
 * Ability for people in company to appear at the event and see where their money is going
 * Create a point-based incentive system where the top sponsors get the most media coverage

5. What routes will we do for campus tours/lab tours?
 * TOURS**
 * We have routes from Enspire 2009
 * Evaluate time it takes to walk each route, number of routes we need, etc.

6. What does the volunteer subcommittee need from us? What do we need from them?
 * VOLUNTEERS**
 * How the volunteers will be organized and run.

__Pershing__:
 * SCHOOLS**
 * T-shirt sizes:
 * Small: ~115
 * Medium: ~120
 * Large: ~76
 * XL: ~38
 * XXL: ~21
 * Busses: approximately 12.
 * They need a very specific address to go to for drop off.
 * $900
 * No school district will go on any field trip unless it's paid for by outside sources.
 * People: Approximately 360, including chaperones.
 * Don't forget vegetarian food options.

__Muirlands__:
 * T-shirt sizes:
 * X Small: 3
 * Small: 30
 * Medium: 45
 * Large: 17
 * XL: 3
 * XXL - 4
 * Busses: 2
 * $375 each
 * People: 102
 * 7 vegetarian meals requested.