Enspire+volunteers

Tasks: General Volunteers {Look on Dropbox for official versions} I. Setup a. Volunteer table set up table cloth, markers, name tags, box of shirts for those who didn't go the orientation.

- How to talk to middle schoolers, questions to ask in labs - Breakfast table - bring food from ebu1 - signs (?) c. Group leader & volunteer orientation/tasks schedules, contact information, t-shirts d. Setup media projector, sound, posters (AV/Tech) -laptop works - setups for Q&A e. Student tables tablecloths, table numbers, markers, name tags, snacks and water bottles f. Setup in east ballroom - tables setup - label tables - check-in for orgs in general volunteer place, someone checks orgs later

II.Pick Up Kids at intersection : a. Don't lose the middle schoolers b. ? Go directly to student tables to avoid traffic jams - check students at school - rosters from teachers - shirts at schools: drop them off and give them the day of - streamlined check-in, go to tables, leaders check them off c. Group leaders note t-shirt sizes & they/general volunteers pick up them up (if shirts come late)

III. Welcome a. Group leaders check roster b. Speaker: - 1 stage hand - emcee - AV/tech associate c. Ensure all labs are ready: lab ambassador d. ? Snacks on way out to rotation I d. volunteers handy: bouncers, rearrangers

IV. Rotation I - org fair coordinator - lab ambassador: 1 per building (?) -

V. Rotation II

VI. Rotation III

VII. Lunch - lunch setup - put baggies at each seat, ater bottles at each seat, juice boxes - materials for design competition in a bag - descomp presentation - volunteer lunch - pizza in green room, and drinks - sit there and eat - don't let them relax - bouncer a. All volunteers mingle with students

VIII. Design Competition a. Volunteers at testing area - judges - stage hands: prizes - clean up volunteers - helping the kids

IX. Awards, TESC talk, closing a. Prepare and hand out goody bags - ? - department material - goodies b. Group leaders help teachers take students to buses - closing speaker - TESC talk if time allows

X. Clean up a. table cloths b. lunches c. design competition d. Outreach materials e. leftover stuff East ballroom: tables folded, orgs are gone, all clean

Packets: schedules, task list Coordinators: packet with maps Morning: walk-through of labs (before the orientation?), loop around Geisel for "tours",

Volunteers: email all, getting group leaders, in-class announcements, lollipops week 6: assembly line at the meeting, when tabling

Volunteer orientation (Date, time, duration, place?)

Beforehand: take group leaders on lab routes

Post the schedule (everything will be provided day of?) Practice conversing with middle-schoolers Answer questions

Make everything available online, so the orientation is not essential For -everyone- because of conflicts, no-shows, go-getters....